Medical Conference Exhibit:
Terms & Conditions for Sponsors
1. Definitions
‘Sponsor’ includes any person, firm or company, corporation, institution, association or committee to whom space is allocated. ‘Conference’ refers to the AI in Health Conference. ‘Venue’ refers to the location where the Conference is being held.
2. Applications
Applications for Sponsorship at the Conference should be made on the official online booking form. Spaces are allocated on a strictly ‘first-come, first-served’ basis.
3. Payments
An invoice will be issued upon receipt of the booking form and payment should be made in accordance with the payment terms. If the Conference is within 30 days of the sponsorship package being booked, full payment will be required with the booking.
4. Cancellations
2Cancellation and refunds
Separate to booking cancellation referred to above, refunds are only available in the event of a total cancellation where the event cannot be rescheduled and where the transfer of tickets to other events is not possible. Refunds cannot be authorised by event staff and all enquiries should be emailed to info@maiconferences.com .
5. Shared Stands (Co-Sponsoring)
An exhibitor may co-sponsor with another company; however, the exhibitor must provide one company contact for the Ken Kennedy Institute to communicate with. Additionally, the company must also provide one logo to be used to the Ken Kennedy Institute.
6. Registration of Staff
Staff from Sponsors who wish to attend the Conference must register as full Conference delegates using the coupon code that will be provided. Each sponsor is given a certain number of coupon codes (determined by your registration level). Sponsor is responsible for distributing and managing coupon codes. If your staff do not register using the coupon code before the Conference and all coupon codes have been used, they will be required to pay the on-site registration fee. No exceptions will be made.
7. Sponsor Provided Materials
Sponsors must provide the Ken Kennedy Institute with all materials for publication and print by the indicated deadlines. Materials must be provided at a minimum resolution of 300 DPI at 100% in either JPEG (preferred for website) or EPS (preferred for print) formats (alternative acceptable format is AI). Sponsor grants to the Ken Kennedy Institute a non-exclusive, royalty-free, nontransferable, worldwide right and license, throughout the term of this Agreement: (i) to reproduce and use the Sponsor logos for signage, website usage and other marketing activities and (ii) to resize the logos, as appropriate for use in the signage, website usage, and other marketing activities. Sponsor represents and warrants to the Ken Kennedy Institute that Sponsor is the sole and exclusive owner of the logos and that Sponsor has the right to grant the permission for use as set forth herein. Sponsor will indemnify and hold Rice University harmless from and against any third-party claim arising out of or related to the use or reproduction of the logo as permitted herein.
8. Insurance
Exhibitors and sponsors are responsible for arranging appropriate insurance coverage in connection with their attendance at the Conference, including prevention, postponement, or abandonment. The Ken Kennedy Institute/Rice University will not be liable for any loss, liability or damage to personal property.
9. Alterations & Disclaimer
The Ken Kennedy Institute reserves the right to make alterations to the Conference program, venue, and timings at any time. The Ken Kennedy Institute will make every effort to secure a high level of attendance to the Conference; however, no guarantee of attendance numbers can be given and no discounts or refunds are available if attendee numbers do not reach the projected levels.
10. Cancellation of the Conference
If, for any reason, the Conference is postponed, abandoned, or altered in any way in whole or in part, or if the Ken Kennedy Institute finds it necessary to change the dates of the Conference, the Ken Kennedy Institute/Rice University shall not be liable for any expenditure, damage, or loss incurred by the Sponsor. In the unlikely event of the Conference being cancelled by the Ken Kennedy Institute, Sponsor waives any and all claims for damages and agrees that the sole liability of the Ken Kennedy Institute/Rice University shall be to return Sponsor’s sponsorship fee, less Sponsor’s pro rata share of all costs and expenses incurred and committed by the Ken Kennedy Institute/Rice University. If by re-arrangement or postponement of the period of the Conference, or any other reasonable manner, the Conference can take place, the contract between the Ken Kennedy Institute and the Sponsors shall remain in force.
11. Information and Copyright
Information supplied by the Ken Kennedy Institute in relation to the Conference or any conferences is accurate to the best of their knowledge and belief, but shall not constitute any warranty or representation. Any inaccuracy, mistakes or omission in such information shall not entitle the Sponsor to cancel its sponsorship contract. All Conference materials, including, but not limited to, all information, data, photos, videos, slides, and papers, are the property of the Ken Kennedy Institute/Rice University and shall not be posted or disseminated by Sponsor for any purpose. Lists and information relating to participants may only be used in relation to the Sponsor’s presence at the Conference.
12. Websites & Links
The Conference and associated the Ken Kennedy Institute websites may link to other websites and networking tools, provided for the convenience of the users. The contents of these websites are maintained by their owners, for which the Ken Kennedy Institute takes no responsibility; neither can responsibility be taken for contents of any website linking to this website.
13. Conference Services
The Conference facilities and certain Conference services are being provided by the Venue. The Ken Kennedy Institute is not responsible for the actions or inactions of the Venue or any of its employees, agents, or contractors.
14. Amendment of Site Plan
Every effort is made to preserve the published layout of the Conference area and exhibitions. Should it be necessary to revise the layout for any purpose, the Ken Kennedy Institute reserves the right to transfer a Sponsor to an alternative suitable site without liability.
15. Standard Building Services
Standard exhibition sites are outlined in the Sponsor Information Package. Electrical supplies will be provided where possible, but is not guaranteed. Sponsors must abide by the set-up and breakdown times as stated. Sponsor tables/stands should be manned during all refreshment breaks and events scheduled in the Exhibition area. Under no circumstances can a table/stand be broken down until after the close of the Conference.
16. Protection of Premises
Sponsors must comply with any reasonable instructions given by any authority regarding fire precautions and safety. All decorations, displays and exhibits, together with incidental fittings, must conform fully to the regulations and requirements of local authorities, and must be non-flammable or treated for fire prevention by an approved method. Sponsor shall leave any exhibition space it uses in the same condition as it was when Sponsor entered the premises and shall not cause or permit others to cause any damage or disruption to the exhibition space or the Venue. Sponsor shall be fully responsible to pay for any and all damages to the Venue that results from any act or omission of Sponsor
Who we are :
Mai Conference’s & Exhibition Organise Company Based in Dubai, UAE .
Comments
Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
